The right tools and steps enable success in energy management system implementation. As explained by the U.S. Department of Energy: Better Buildings Solution Center, a practical implementation must draw on best practices from around the globe. As more companies turn to energy management system implementation to derive higher value and reduce costs, Facility Managers have an opportunity to learn from one another. Unfortunately, significant risks remain in implementation, and failure to understand the right approach to managing this change could lead to long-term, if not permanent, loss of value in the system. Facility Managers need to understand the problems with legacy energy management systems, how smart technologies reduce the risk of poor implementation, and a few tips to manage change successfully.
The Challenges Realized When Implementing Legacy Energy Management Systems of the Past
Legacy energy management systems might have been the best solution at one point, but their value has diminished with the rise of cloud computing technologies and software-as-a-service subscription systems. Unfortunately, these problems that arose when implementing past systems, such as the invasive process of coding and attempting to integrate systems, left a proverbial bad taste in the mouths of facility management professionals. As a result, the notion of a modern energy management system implementation often strikes fear into the hearts of the facility professionals, and as with implementing any new technology, Facility Managers must find a way to overcome such perception.
Proactive Change Management Is Crucial to Successful Energy Management System Implementation
Proactive change management means working with your team to avoid unnecessary disruptions and build support for new systems and processes. Through modern technology, the implementation processes have grown smoother and easier to manage.
For example, wireless technologies alleviate many concerns surrounding the need to tear down walls and access risky control panels. In addition, modern systems rely on open-standard architecture. In other words, systems can be brought online via an application programming interface (API), connecting data and insights to your current systems. In a sense, organizations can gradually migrate from legacy technology to modern functionality with fewer risks and less pushback.
Best Practices for Optimal Change Management During Energy Management Implementation
There are countless ways to build support within an organization for changing systems and technologies. As explained by FacilitiesNet, some leading practices include:
- Creating a plan that considers the responsibility of each person and how such changes will affect operations.
- Managing responsibilities during implementation by ensuring clear, concise communications and listening to the concerns of staff.
- Developing defined energy policies to understand goals and successes.
- Auditing systems and processes to recognize actual costs of maintaining the status quo and how improvements contribute to successes, such as improved guest experiences and finally improved wage potential, reports GreenBiz.
- Conducting extensive training on the use of new systems and technology, increasing adoption rates.
- Measuring energy performance through connected assets and analytics to understand what happened, what will happen, and what should happen to drive success.
- Reviewing processes for learning opportunities and ways to encourage continued support.
While these steps go a long way in change management, Facility Managers should also follow a few additional best practices, explains Office Space Software:
- Using analytics to help staff understand where they can improve.
- Enabling team management by using dashboards and multimedia to share information.
- Taking advantage of visualization tools to help those that learn through visual means.
- Emphasizing additional benefits of improved energy management, such as the quality of air, improved guest and employee comfort, and more.
Succeed With A Proven Energy Management Partner
Even the best-laid plans for energy management system implementation carry risk. Changes in the market may force customers toward your competitors, and no one really knows what will happen with the national energy grid. Chance favors those that prepare, and a modern energy management system builds on such preparations. The future remains uncertain, but certainty exists the strongest within advanced systems. Of course, choosing an energy management solutions’ provider, such as ENTOUCH, is another way Facility Managers can avoid the kinks and problems of new system implementation. Find out more by visiting ENTOUCH online or calling 1-800-820-3511 today.