ENTOUCH Smart Building Solutions

How to Get the Most From Your Facilities Management Data

Leveraging facilities management data is essential to transitioning to proactive maintenance. Unlike traditional, deferred maintenance styles, proactive maintenance utilizes facilities management data. This allows Facilities Managers to determine when maintenance needs may arise, and make repairs on facility assets before they malfunction. Since malfunctions have a higher cost than proactive maintenance, the use of facilities management data effectively lowers the repair costs for individual assets. Facilities Managers need to understand a few things about how to get the most from facilities management data.

What’s Wrong With Just Collecting Facilities Management Data?

Accessing and applying facilities management data is the biggest problem facing the industry. Facilities Managers may be under the assumption that they must hire a data scientist to obtain the insight possible through modern technology. Facilities management departments are not likely to hire data scientists, explains Edward Sullivan of FacilitiesNet, and that fact continues to deter Facilities Managers from collecting data. Unfortunately, this only contributes to higher costs and efficiency losses. According to FM Link, additional challenges include:

  • Non-effective energy and maintenance metrics.
  • Disparate systems.
  • Lack of visibility into asset performance.
  • Subpar data management systems.

Aggregation and Analysis Yield the Actionable Insights

It sounds like a hopeless situation, but in fact, modern technology has eliminated much of the need for data scientists. The complex algorithms within advance, cloud-based, analytics platforms, such as those offered by in touch, allow Facilities Managers and even limited experience in facilities management data, to define the most pertinent issues, and achieve actionable insights. Proper data aggregation and analysis contribute to informed decision-making, which is key to better capital planning. In addition, the key uses of facilities management data boil down to two primary factors affecting the performance of facility assets, says Buildings.com. They include:

  • Recommended performance and maintenance for each asset, defined by the manufacturer.
  • The overall operation of a system in relation to a building and the use of data to refine recommended maintenance to meet demand variations.

The Benefits of Using Facilities Management Data in Maintenance

Using facility management data in maintenance schedules and planning can have significant benefits for the modern facilities management department. As explained by Matt Ernst of FacilitiesNet, some of the top benefits of applying data through smart tools include:

  1. Automation in calculating energy costs.
  2. Prioritization of maintenance needs.
  3. Identification of broken assets as the break or before a problem occurs.
  4. Identification of unnecessary asset runtime.
  5. Maintenance of sensors to collect the right data.
  6. Better comparison tools for given periods.
  7. Comparison of multiple sites within a portfolio.
  8. Compare similar equipment.
  9. Predict future energy spend and capital expenditures.
  10. Improve occupant comfort and address concerns.

Leverage the Right Facilities Management Data Today

Although modern systems can provide a great help to facilities management, Facilities Managers still need to ensure they are collecting the right data and all systems are connected to facilities management platform. Instead of trying to handle the process in-house, Facilities Managers should consider partnering with a third-party, like ENTOUCH. Visit ENTOUCH online or contact us at 1-800-820-3511 to kickstart your facilities management data collection, analysis and application process today.