ENTOUCH Smart Building Solutions

What Does Proactive Facilities Management Look Like?

The implementation of a proactive facilities management program gives Facilities Managers an opportunity to recoup costs and avoid unnecessary expenses. As explained by Buildings.com, proactive maintenance refers to the blending of technology and processes in your organization to avoid unnecessary costs and gain around-the-clock visibility across distributed assets. However, the prospect can be overwhelming, and Facilities Managers need to understand its potential challenges, applications and a few tips for putting proactive processes in place.

Challenges of Traditional Facilities Management

The challenges of traditional facilities management derive from poor visibility and waste. Businesses cannot control consumers’ use of resources, but the application of new technologies, such as motion-sensors, can help. Other challenges that arise include excess energy use, poor maintenance of facility assets and the continuing increase of facility costs. Unfortunately, stakeholders do not often see the needs of facilities management; they merely see a cost center. Gaining shareholder support for proactive measures means investing where funds may not exist, but the cost avoidance strategies that accompany proactive facilities management can quickly build the business case for such investment.

Real Applications of Proactive Facilities Management

The applications of proactive facilities management give Facilities Managers a way to peer into all operations, understand what has happened, what will happen and what must happen to achieve a positive result, and much more. For example, consider these applications of proactive facilities management and how they benefit your organization.

  • Connected smart sensors provide real-time, consistent monitoring of assets. Asset-level visibility into your facilities ensures accuracy in planning and knowing what to expect from energy use. Changes in energy use may indicate a problem with the asset, which can be used to refine the maintenance schedule. For example, logging into your energy management system and seeing the overall “health” of your facility is an example of proactive facilities management.
  • Adaptive maintenance schedules rely on data-driven processes. Adaptive maintenance schedules, such as a preventive, predictive maintenance schedule, relies on data to determine what needs exist, prioritize them, and ensure the repair or resolution is acceptable. The building management system could track data, schedule a repair and validate the repair’s completion, and automatic notifications can make this process seamless for busy Facilities Managers.
  • Minimized deferred maintenance translates into savings. Eliminating deferred maintenance from your organization leads to cost avoidance as repairs become less reactive and more proactive. Instead of waiting until an issue cascades into a significant repair, minor problems are corrected before causing a disruption.
  • Careful monitoring and correction of reactive maintenance metrics and automated fault detection and diagnostics. Better diagnostics also empower Facilities Managers with remote access and extensive budgeting to reduce total cost of ownership, notes Buildings.com.

How to Put Proactive Facilities Management to Work in Your Organization 

Facilities Managers that wish to take advantage of proactive facilities management should follow these tips:

  1. Set clear, realistic goals for cost avoidance and improvements, read “upgrades.” Be specific with your goals. Also, do not try to over-analyze things. According to Facility Executive, developing a long-term plan is vital to success. Unfortunately, problems arise when trying to create detail-oriented long-term plans. Instead of getting lost in the data, focus on milestones throughout the long-term project.
  2. Look for lost opportunities. Lost opportunities include any area where visibility into granular data does not exist. This consists of all R&M and energy data as well. Also, consider areas of energy loss, such as doors left ajar and motion detectors that do not function correctly.
  3. Build the business case for proactive facilities management, leveraging data to get shareholder support. The business case should focus on the above-listed applications/benefits of proactive strategies.
  4. Retrofit facilities with smart sensors. Smart sensors enable remote management of assets and automate the data collection and application process to reign in energy costs and use.
  5. Partner with an energy management solutions vendor. Partnering with an expert gives your organization more than just a system; it’s an opportunity to leverage the years of experience of an established company. In fact, ENTOUCH’s managed services, powered by ENTOUCH.360™, can help your business reach its goals.

Unlock the Value of Proactive Facilities Management in Your Company Now.

There is no limit to the savings’ potential of pivoting to a proactive facilities management strategy in your organization. It’s most cost-effective, sustainable and reasonable than constantly planning on spending more money only to keep the facility running at average levels. Find out how much your business could benefit from a proactive strategy by contacting ENTOUCH online or calling 1-800-820-3511 today.